Tutoring Manager Africa
The operating system for tutoring businesses — scheduling, students, payments and progress reporting, built for how tutoring actually works across Africa.
Tutoring runs on WhatsApp and notebooks.
Across Ghana and much of Africa, independent tutors and small tutoring centers manage their entire business through a patchwork of WhatsApp groups, paper attendance sheets, and mental math on who's paid and who hasn't. It works, barely — until a tutor is managing 40 students across 6 subjects and loses track of who owes what.
Existing tutoring software is built for the US and UK market: expensive, assumes reliable card payments, and ignores how tutoring businesses actually operate here — cash and mobile money, family-managed schedules, and tutors who are also the accountant, marketer and teacher all at once.
What we learned talking to tutors.
- Scheduling conflicts were the #1 daily frustration — tutors were double-booking sessions across WhatsApp threads with no single source of truth.
- Payment tracking was almost entirely memory-based. Nobody had a reliable record of who'd paid for the month.
- Parents wanted visibility into their child's progress without having to ask the tutor directly.
- Any tool that assumed constant high-speed internet or card-only payments was immediately ruled out.
From notebook to platform.
Field interviews
Conversations with independent tutors and small tutoring centers to map the real daily workflow, not the assumed one.
Scope & priority
Scheduling and payment tracking prioritized as the wedge — the two workflows causing daily pain, before anything else.
Low-bandwidth first
Every screen designed to load fast on 3G and work offline-first for attendance marking.
React + Node
A responsive web app with a PostgreSQL backend, built to run comfortably on a mid-range Android phone.
In the field
Real tutors using the beta with their actual students — bugs and workflow gaps surfaced from real use, not test data.
One place for the whole business.
Tutoring Manager Africa replaces the WhatsApp-and-notebook stack with a single platform built around four core workflows.
Where it stands today.
Tutoring Manager Africa is live, with real tutoring businesses using it to run their day-to-day scheduling and payments. Full production metrics will be published here as usage data accumulates.
Usage and retention figures are being collected in production and will be added once we have a full quarter of data.
What's next.
- Now: Live in production — refining scheduling conflicts and mobile money reconciliation from real-world feedback.
- Next: Parent-facing mobile view for progress reports and payment history.
- Later: Multi-tutor centers — team scheduling, shared student rosters, center-level reporting.
Build log.
Payments & reporting
Mobile money payment tracking and parent progress reports added to the core platform.
Student records
Per-student profiles with attendance history and subject notes.
Core scheduling
First working version — single-calendar scheduling to replace WhatsApp coordination.
Building something similar?
We take on a limited number of product builds each quarter.